Comprehensive Conference Planning
by Trusted Meeting Planners

Trust Meetings Management, Inc., to develop a detailed solution for your event. We are a group of experienced meeting planners who have created and executed successful meetings, programs, and annual conferences.

Why You Should Hire Meetings Management

• We recognize that a 20-person board meeting is as important as a 5,000-person annual conference. That is why we give each event the attention that it needs.
• We can save you money from the beginning, by negotiating the best possible contract.
• We have developed comprehensive documents to confirm and evaluate speakers to make for a streamlined program. We eliminate confusion by organizing clear communications with speakers.
• You want to make a good first impression on potential attendees, so we set up a clear, easy-to-negotiate registration system. We have tools and techniques that can increase outreach to potential attendees.
• Your staff members are important to your organization’s mission, so we can handle your onsite needs, freeing them up for engagement with attendees. 
• We’ve perfected formulas to help you get the most from your food and beverage budget. We guarantee we can save you money.

Our wide array of services includes:

• Site selection.
• Hotel negotiation/liaison.
• Exhibit sales and promotions.
• Printers.
• Marketing.
• Audiovisual arrangements.
• Graphics consulting.
• Security.
• Housing and travel arrangements.
• Meeting evaluations.

Allow us to:

• Facilitate the conference planning process.
• Handle and coordinate speaker, facilitator, and presenter logistics.
• Negotiate hotel contracts and handle all communication arrangements with hotels and suppliers.
• Design registration systems and track participants and exhibitors.
• Develop the content and format for conference promotional materials.
• Oversee all functions of a conference or meeting, including convening daily conference debriefings.
• Review and expedite hotel charges develop and obtain participant conference evaluations, and write and submit post-conference reports.

Additionally, we can:

• Supervise all hotel communications and transactions.
• Make arrangements for VIPs, staff, audiovisual equipment, room setups, head tables, banquet rooms, and special setups.
• Provide on-site management of the conference.
• Develop and produce conference handouts.
• Develop the content and format for conference promotional materials.
• Oversee all functions of a conference or meeting, including convening daily conference debriefings.
• Review and expedite hotel charges develop and obtain participant conference evaluations, and write and submit post-conference reports.

How we handle registration:

• Design registration and registration systems.
• Create and process all registration materials.
• Do financial reports.

How we handle participant and exhibit lists:

• Track all participants and exhibits.
• Provide clients with updated database.
• Produce accompanying reports.

How we coordinate exhibits and poster sessions:

• Coordinate with exhibit decorators.
• Develop exhibit hall maps.
• Coordinate printing and distribution of brochures.

Post-conference wrap-up:

• Review hotel bills
• Distribute appropriate gratuities.
• Provide post-conference reports.
• Compile and report findings.
• Develop participant conference evaluations.